{"id":561,"date":"2020-07-22T18:56:20","date_gmt":"2020-07-22T18:56:20","guid":{"rendered":"https:\/\/www.vdh.virginia.gov\/child-and-adult-care-food-program\/?page_id=561"},"modified":"2026-08-03T17:19:45","modified_gmt":"2026-08-03T17:19:45","slug":"annual-certification","status":"publish","type":"page","link":"https:\/\/www.vdh.virginia.gov\/child-and-adult-care-food-program\/annual-certification\/","title":{"rendered":"FY27 Annual Certification"},"content":{"rendered":"<div id=\"pl-561\"  class=\"panel-layout\" ><div id=\"pg-561-0\"  class=\"panel-grid panel-no-style\" ><div id=\"pgc-561-0-0\"  class=\"panel-grid-cell\" ><div id=\"panel-561-0-0-0\" class=\"so-panel widget widget_sow-editor panel-first-child panel-last-child\" data-index=\"0\" ><div\n\t\t\t\n\t\t\tclass=\"so-widget-sow-editor so-widget-sow-editor-base\"\n\t\t\t\n\t\t>\n<div class=\"siteorigin-widget-tinymce textwidget\">\n\t<p><b><span data-contrast=\"auto\">FY27 Annual Certification<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">The FY27\u00a0Annual Certification will open for enrollment in CHAAMPS on\u202f<\/span><b><span data-contrast=\"auto\">August 10, 2026<\/span><\/b><span data-contrast=\"auto\">. Please stay tuned for coming email communication from the State agency with specific details and guidance.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><b><span data-contrast=\"auto\">Prior to enrolling in your FY2027\u00a0Annual Certification please consider the following:<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">For your application to smoothly roll over to the 26\u201327\u00a0Fiscal Year, your\u202f<\/span><b><i><span data-contrast=\"auto\">entire<\/span><\/i><\/b><span data-contrast=\"auto\">\u202fapplication must be in Approved status in the current 25\u201326\u00a0Fiscal Year. If your application is not in approved status, please update your application and click \u201cSubmit for Approval.\u201d\u202f CHAAMPS is a live\u00a0document\u00a0and information should be updated as changes occur throughout the year.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><b><span data-contrast=\"auto\">Annual Certification<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Annual Certification in CHAAMPS will open on\u202f<\/span><b><span data-contrast=\"auto\">August 10,\u00a02026<\/span><\/b><span data-contrast=\"auto\">\u202ffor the opportunity to\u00a0submit\u00a0the required yearly documentation\u00a0in a timely manner.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><b><span data-contrast=\"auto\">The FY27\u00a0Application Packet must be\u00a0submitted\u00a0and approved within CHAAMPS by October 31,\u00a02026\u00a0to be eligible to claim for\u00a0the month of October 2026. FY26 Application Packets\u00a0submitted\u00a0and\/or approved after October 31,\u00a02026\u00a0will be considered for future claim reimbursement based on the month of application submission and approval.\u202f<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><b><span data-contrast=\"auto\">Please note:<\/span><\/b><span data-contrast=\"auto\">\u202fVDH has 30 days to approve a complete and\u00a0accurate\u00a0application submission. This means if your application is incomplete or inaccurate, the application will be returned and will restart that 30-day clock.\u202f<\/span><b><i><span data-contrast=\"auto\">Regardless of an Application Packet\u2019s approval date, it is the responsibility of the Program Operator to ensure eligible claims are filed no later than the\u00a060 calendar\u00a0day deadline.<\/span><\/i><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><b><span data-contrast=\"auto\">This year\u2019s Annual Certification Requirements are detailed below, please ensure to pick the checklist that is specific to your organization\u2019s operation.<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li><a href=\"https:\/\/www.vdh.virginia.gov\/content\/uploads\/sites\/47\/CACFP-053-FY27-Center-Sponsor-Checklist.pdf\" target=\"_blank\" rel=\"noopener\">CACFP-053 FY27 Center Sponsor Checklist<\/a><\/li>\n<li><a href=\"https:\/\/www.vdh.virginia.gov\/content\/uploads\/sites\/47\/FDCH-002-FY27-Training-Certification-Form.pdf\" target=\"_blank\" rel=\"noopener\">FDCH-007 FY27 FDCH Annual Certification Checklist<\/a><\/li>\n<\/ul>\n<h2><a href=\"https:\/\/www.vdh.virginia.gov\/child-and-adult-care-food-program\/training\/\" target=\"_blank\" rel=\"noopener\"><strong>CACFP Annual Training <\/strong><\/a><\/h2>\n<p><span class=\"TextRun SCXW241441194 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW241441194 BCX0\">SNP is excited to offer FY202<\/span><span class=\"NormalTextRun SCXW241441194 BCX0\">6<\/span><span class=\"NormalTextRun SCXW241441194 BCX0\">\u2013202<\/span><span class=\"NormalTextRun SCXW241441194 BCX0\">7<\/span><span class=\"NormalTextRun SCXW241441194 BCX0\">\u00a0<\/span><span class=\"NormalTextRun SCXW241441194 BCX0\">required<\/span><span class=\"NormalTextRun SCXW241441194 BCX0\">\u202f<\/span><\/span><span class=\"TextRun SCXW241441194 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW241441194 BCX0\">Annual Program Training<\/span><\/span><span class=\"TextRun SCXW241441194 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW241441194 BCX0\">\u202f<\/span><span class=\"NormalTextRun SCXW241441194 BCX0\">online\u00a0<\/span><span class=\"NormalTextRun SCXW241441194 BCX0\">to CACFP Program Operators. Through Bright Track, Program Operators create an online account to enroll in SNP CACFP courses for an all-around training one-stop shop. For specific information on meeting the FY202<\/span><span class=\"NormalTextRun SCXW241441194 BCX0\">7<\/span><span class=\"NormalTextRun SCXW241441194 BCX0\">\u00a0annual training requirements, as well as how to access Bright Track, please refer to the most recent VDH SNP Memo Notification of Required Training.<\/span><\/span><span class=\"EOP Selected SCXW241441194 BCX0\" data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li><strong>VDH SNP Memo:<\/strong> <a href=\"https:\/\/www.vdh.virginia.gov\/content\/uploads\/FY27-Required-Annual-CACFP-Training-Memo.pdf\" target=\"_blank\" rel=\"noopener\"><strong>Notification of Required Training<\/strong><\/a><\/li>\n<li><strong>For Bright Track technical assistance, please complete the <a href=\"https:\/\/vdhcacfptraining.com\/contact\/\">Help Desk Form<\/a>.\u00a0<\/strong><\/li>\n<li><strong>For information visit: <a href=\"https:\/\/vdhcacfptraining.com\/help\/\">Bright Track User Accounts (Help)<\/a><\/strong><\/li>\n<\/ul>\n<h2><strong>Additional Resources<\/strong><\/h2>\n<ul>\n<li><strong>New! CHAAMPS<\/strong> <strong><a href=\"https:\/\/apps.vdh.virginia.gov\/CHAAMPS\/Common\/DownloadFormList_ExternalAccess.aspx\">Download Forms<\/a><\/strong> now accessible without logging in.<\/li>\n<\/ul>\n<h2><strong>Current CACFP Events<\/strong><\/h2>\n<ul>\n<li><span data-contrast=\"auto\">National Breastfeeding Awareness Month,\u202f<\/span><b><span data-contrast=\"auto\">August 2026<\/span><\/b><span data-contrast=\"auto\">\u202f\u2013 Share with us on social media!<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li><b><span data-contrast=\"auto\">CACFP Week, March 14\u201320, 2027<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<li>Celebrate Virginia <a href=\"https:\/\/www.vdh.virginia.gov\/child-and-adult-care-food-program\/farm-to-cacfp\/\"><strong>Farm to School Week October \u00a06\u201310, 2026!<\/strong><\/a><\/li>\n<\/ul>\n<p>This information will be emailed to all organizations and is also available in the \u201cDownload Forms\u201d section of\u00a0<a href=\"https:\/\/apps.vdh.virginia.gov\/chaamps\/Splash.aspx\">CHAAMPS\u00a0<\/a>. \u00a0If you have any questions, please do not hesitate to reach out to your current assigned SNP Specialist or reach out to the Helpdesk at (877) 618-7282.<\/p>\n<h2><strong>Closure\/ Withdrawal<\/strong><\/h2>\n<p>If your organization is withdrawing from the CACFP or has closed permanently, please provide a statement on your organization\u2019s letterhead stating the date of the withdrawal or closure and the last month of operation and submit to\u00a0<a href=\"mailto:CACFP@vdh.virginia.gov\">CACFP@vdh.virginia.gov<\/a><\/p>\n<h2>Frequently Asked Questions<\/h2>\n<p><em><span class=\"TextRun SCXW41799021 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW41799021 BCX0\"><strong>Note:<\/strong>\u202f<\/span><\/span><span class=\"TextRun SCXW41799021 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW41799021 BCX0\">These Frequently Asked Questions are not a substitute for training or Program regulations, they are strictly meant to act as a resource during the annual certification process, as they are not all inclusive. Please contact the State agency at any time with questions or specific guidance. All application requirements are based on Federal regulations within 7 CFR 226, applicable USDA guidance, and policy memorandums.<\/span><\/span><span class=\"EOP Selected SCXW41799021 BCX0\" data-ccp-props=\"{}\">\u00a0<\/span><\/em><\/p>\n<h3>CHAAMPS Access<\/h3>\n<ol>\n<li><strong>When I try to log into CHAAMPS, I receive the following error message: \u201cUser Login is not allowed.\u201d<\/strong><\/li>\n<\/ol>\n<p>VDH conducted an audit of CHAAMPS access agreements and asked sponsoring organizations and their RPIs to resubmit an online access form. Accounts that did not respond were made inactive, however to reactivate all that is needed is to complete the new online\u00a0<a href=\"https:\/\/redcap.vdh.virginia.gov\/redcap\/surveys\/?s=RAMWWM44ED\">CHAAMPS access form<\/a>.<\/p>\n<p>Additionally, there could be an approval pending in the access form completion. Once submitted, the access form is sent to the designated supervisor, as indicated by the employee, who approves it. The form is then sent to VDH for approval. Confirm with your direct supervisor that the access form has been approved and also with VDH.<\/p>\n<p><strong>2. I am new to this organization, how do I set up my login?<\/strong><\/p>\n<p>All responsible principals\/individuals require individual logins to access the system. For\u00a0security purposes, a CHAAMPS login must not be shared or used by multiple staff members. To set up a login, complete the\u00a0<a href=\"https:\/\/redcap.vdh.virginia.gov\/redcap\/surveys\/?s=RAMWWM44ED\">access form.<\/a><\/p>\n<p>If there is a staff member who is no longer with the organization, it is the responsibility of the organization to notify the State agency as soon as possible to deactivate the account.<\/p>\n<p><strong>3. I do not remember my password and\/or I have exceeded my access attempts and need to reset my password.<\/strong><\/p>\n<p>To reset your CHAAMPS password, please contact our Help Desk at (877) 618 \u2013 7282.<\/p>\n<p><strong>Enrollment<\/strong><\/p>\n<p><b><span data-contrast=\"auto\">4. When is FY27 or FY 2026 \u2013 2027?<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">The CACFP operates on the federal fiscal year which resets each October 1st. FY27\u00a0is an abbreviated name for Fiscal Year 2027\u00a0which is set to begin October 1,\u00a02026\u00a0and end on September 30, 2027.<\/span><\/p>\n<p><b><span data-contrast=\"auto\">5. When does enrollment begin for FY27?<\/span><\/b><\/p>\n<p><span data-contrast=\"auto\">Institutions may begin enrolling in FY27\u00a0once the State agency opens the FY26-27\u00a0Application Packets in CHAAMPS on\u202f<\/span><b><span data-contrast=\"auto\">August 10, 2026<\/span><\/b><span data-contrast=\"auto\">. All communications are sent to participating institutions via email using the contact information for the Program Contact in the FY26\u00a0CHAAMPS Application Packet. The State agency recommends beginning as early as possible to ensure there is plenty of time for application packet completion and corrections.<\/span><\/p>\n<p><b><span data-contrast=\"auto\">6. I made changes in my FY26Application Packet; however, they did not appear in my FY27Application Packet.<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Only changes\u00a0submitted\u00a0and approved in the FY26\u00a0Application Packet\u202f<\/span><span style=\"text-decoration: underline;\">prior<\/span><span data-contrast=\"auto\">\u202fto enrolling in FY27\u00a0will\u00a0carry\u00a0forward. Otherwise, the updates must be resubmitted with the FY27\u00a0Application Packet.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><strong>7. How do I enroll in the FY27 Application Packet?<\/strong><\/p>\n<p><span class=\"TextRun SCXW49244831 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW49244831 BCX0\">After logging into CHAAMPS, there is a list of available fiscal years\u2019 applications to access. Next to FY 202<\/span><span class=\"NormalTextRun SCXW49244831 BCX0\">6<\/span><span class=\"NormalTextRun SCXW49244831 BCX0\">\u00a0\u2013 202<\/span><span class=\"NormalTextRun SCXW49244831 BCX0\">7<\/span><span class=\"NormalTextRun SCXW49244831 BCX0\">, click \u201cEnroll\u201d. The application should take you directly to the Certification Statement. Read this carefully and certify if given the legal authority to do so for your organization.<\/span><\/span><span class=\"EOP Selected SCXW49244831 BCX0\" data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><strong>8. Will I still be able to access my FY25 application packet to make claims once I have enrolled in FY27?<\/strong><\/p>\n<p><span class=\"TextRun SCXW224123169 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW224123169 BCX0\">No changes should be made to the FY2<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">6<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">\u00a0Application once an organization is enrolled in the FY2<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">7<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">\u00a0Application. Only changes\u00a0<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">submitted<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">\u00a0and approved in the FY2<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">6<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">\u00a0Application Packet\u202f<\/span><\/span><span style=\"text-decoration: underline;\"><span class=\"TextRun Underlined SCXW224123169 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW224123169 BCX0\">prior<\/span><\/span><\/span><span class=\"TextRun SCXW224123169 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW224123169 BCX0\">\u202fto enrolling in FY2<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">7<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">\u00a0will\u00a0<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">carry<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">\u00a0forward. However, organizations can still file their claims for approved months in the FY2<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">6<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">\u00a0Application, even as\u00a0<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">they\u2019re<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">\u00a0working on the FY2<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">7<\/span><span class=\"NormalTextRun SCXW224123169 BCX0\">\u00a0Application.<\/span><\/span><span class=\"EOP Selected SCXW224123169 BCX0\" data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><strong><span class=\"TextRun SCXW99884858 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW99884858 BCX0\">9. When do I have to enroll and\u00a0<\/span><span class=\"NormalTextRun SCXW99884858 BCX0\">submit<\/span><span class=\"NormalTextRun SCXW99884858 BCX0\">\u00a0my organization\u2019s FY2<\/span><span class=\"NormalTextRun SCXW99884858 BCX0\">7<\/span><span class=\"NormalTextRun SCXW99884858 BCX0\">\u00a0application packet for annual certification to be eligible to claim for October 202<\/span><span class=\"NormalTextRun SCXW99884858 BCX0\">6<\/span><span class=\"NormalTextRun SCXW99884858 BCX0\">?<\/span><\/span><span class=\"EOP Selected SCXW99884858 BCX0\" data-ccp-props=\"{}\">\u00a0<\/span><\/strong><\/p>\n<p><strong><span class=\"TextRun SCXW138318415 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW138318415 BCX0\">The FY2<\/span><span class=\"NormalTextRun SCXW138318415 BCX0\">7<\/span><span class=\"NormalTextRun SCXW138318415 BCX0\">\u00a0Application Packet must be\u00a0<\/span><span class=\"NormalTextRun SCXW138318415 BCX0\">submitted<\/span><span class=\"NormalTextRun SCXW138318415 BCX0\">\u00a0and approved within CHAAMPS by October 31, 202<\/span><span class=\"NormalTextRun SCXW138318415 BCX0\">6<\/span><span class=\"NormalTextRun SCXW138318415 BCX0\">, to be eligible to claim for\u00a0<\/span><span class=\"NormalTextRun SCXW138318415 BCX0\">the month of October 202<\/span><span class=\"NormalTextRun SCXW138318415 BCX0\">6<\/span><span class=\"NormalTextRun SCXW138318415 BCX0\">. FY26 Application Packets\u00a0<\/span><span class=\"NormalTextRun SCXW138318415 BCX0\">submitted<\/span><span class=\"NormalTextRun SCXW138318415 BCX0\">\u00a0and\/or approved after October 31,\u00a0<\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW138318415 BCX0\">202<\/span><span class=\"NormalTextRun ContextualSpellingAndGrammarErrorV2Themed SCXW138318415 BCX0\">6<\/span><span class=\"NormalTextRun SCXW138318415 BCX0\">\u00a0will be considered for future claim reimbursement based on the month of application submission and approval.\u202f<\/span><\/span><span class=\"EOP Selected SCXW138318415 BCX0\" data-ccp-props=\"{}\">\u00a0<\/span><\/strong><\/p>\n<p><strong>\u00a0Please note:<\/strong>\u00a0VDH has 30 days to approve a complete and accurate application submission. This means if your application is incomplete or inaccurate, the application will be returned and will restart that 30-day clock. <em>Regardless of an Application Packet\u2019s approval date, it is the responsibility of the Program Operator to ensure eligible claims are filed no later than the 60-calendar day deadline.<\/em><\/p>\n<p>______<\/p>\n<h3><strong>Pre-Application Items<\/strong><\/h3>\n<p><strong>10. I am new to the organization and have never completed an annual certification or application packet before. Does VDH offer training to walk me through what to do?<\/strong><\/p>\n<p>Federal regulations require participating institutions and sponsoring organizations to train CACFP staff prior to assuming their Program responsibilities and annually thereafter. While the State agency offers annual Program training, they are not responsible for the training of new staff at participating institutions of their internal Program related responsibilities and duties. To access training content provided by the State agency please visit\u00a0<a href=\"https:\/\/www.vdh.virginia.gov\/child-and-adult-care-food-program\/training\/\">Virginia CACFP\u2019s website<\/a>.<\/p>\n<p><strong>FY27 Application Packet<\/strong><\/p>\n<p><strong>11. What are the components of the CHAAMPS Application Packet for Annual Certification?<\/strong><\/p>\n<p>The CHAAMPS Application Packet consists of multiple components required for participating institutions to demonstrate continued viability, capability, and accountability as required for entrance and continued participation in the CACFP. The CHAAMPS application packet divides these components into different sections within each fiscal year\u2019s application. These sections include, but are not limited to the Sponsor Application, Sponsor Certification, Board of Directors\/Principals, Sponsor Budget Detail, Checklist (both Sponsor and Site Levels), Application Packet Notes, Attachment List, and Site Application(s).<\/p>\n<p>To navigate each section, first log into CHAAMPS and select the appropriate fiscal year you wish to access. From there, CHAAMPS will direct you to the Application Packet Dashboard for the selected year. At the top of the webpage, the dashboard will display the organizations CHAAMPS ID and basic information on the left and a summary of the application packet status on the right. Below the information summary are the different sections of the application packet. To view a section without making changes, click the \u201cView\u201d hyperlink to the left of the section you wish to view. To revise or edit a section, click \u201cRevise\u201d or \u201cDetail\u201d hyperlink to the left of the section you wish to work on. Please note, some sections (such as Checklist or Site Application(s)) are multi-structured and will require an additional selection within the section prior to making changes or viewing.<\/p>\n<p><strong>12. Who can I contact for assistance?<\/strong><\/p>\n<p>Once an annual certification application is submitted for review to the State agency, it is assigned to a specific SNP Specialist. The assigned Specialist is noted on the right hand side of the Application Packet Dashboard beside \u201cPacket Assigned to\u201d. All Specialists\u2019 emails are their\u00a0<a href=\"mailto:First.LastName@vdh.virginia.gov\">First.LastName@vdh.virginia.gov<\/a>.<\/p>\n<p>Prior to submission of the application packet for the new fiscal year, the organization can elect to contact the Specialist\u00a0<em><strong>assigned<\/strong><\/em>\u00a0to their application packet in the previous fiscal year. However, due to the large volume of communications this time of year the State agency recommends contacting the general CACFP Mailbox (which is monitored and accessible to all\u00a0<a href=\"mailto:CACFP@vdh.virginia.gov\">Specialists) at CACFP@vdh.virginia.gov.<\/a><\/p>\n<h3><strong>Sponsor Budget Detail<br \/>\n(for independent centers, sponsoring organizations of centers, and\u00a0FDCH sponsors)<\/strong><strong>\u00a0<\/strong><\/h3>\n<p><strong>13. What is the purpose of the annual budget?<\/strong><\/p>\n<p>The purpose of submitting an annual budget is for the State agency to determine if proposed expenditures are reasonable, necessary, and allowable, as well as assess an organization\u2019s financial viability. The budget must reflect the anticipated needs for the coming fiscal year through detailed costs and allocation plans that demonstrate compliance with Program regulations. Guidance for Program budgets (with specific examples of supporting documents and cost allocation plans) can be found:<\/p>\n<ol>\n<li><a href=\"http:\/\/www.vdh.virginia.gov\/child-and-adult-care-food-program\/training\/\">SNP 2019 Financial Viability Webinar<\/a><\/li>\n<li><a href=\"https:\/\/www.fns.usda.gov\/cacfp\/guidance-management-plans-and-budgets\">USDA\u2019s Guidance for Management Plans and Budgets<\/a><\/li>\n<li><a href=\"https:\/\/fns-prod.azureedge.us\/sites\/default\/files\/796-2%20Rev%204.pdf\">FNS Instruction 796-2, Rev. 4<\/a><\/li>\n<\/ol>\n<p><strong>(FOR FDCH ONLY)\u00a0<\/strong>Additionally, the FDCH budget for organizations that sponsor both centers and homes should demonstrate how the organization accounts for the costs of each Program arm separately. Therefore, there may be overlapping expenditures between the two budgets (for example: staff, office space, professional services, etc.) however there should be adequate documentation attached to demonstrate how the organization accesses the cost to each Program arm in addition to the supporting cost documentation. These allocations can be demonstrated through cost allocation plans or budget narratives that both Program arms are evaluated separately when deciding how much of the expenditure is attributable to a particular Program. The main objective is for the State agency to verify that the organization is fiscally responsible.<\/p>\n<h3><strong>Checklist \u2013\u00a0Sponsor and Site Level<br \/>\n(for independent centers, sponsors of centers, and FDCH sponsors)<\/strong><\/h3>\n<p><strong>14. How do I upload a document to the Checklist Items?<\/strong><\/p>\n<p>To upload a document to the Checklist Items, simply click the teal paperclip link to the right of the desired document and follow the CHAAMPS prompts. Please note that the document will need to be saved and accessible on your computer to upload.<\/p>\n<p><strong>15. I have uploaded all of the requested documents but there is still a red arrow next to the Checklist Items, how do I make this go away?<\/strong><\/p>\n<p>A red arrow next to the Checklist Items typically means that a required document is not uploaded and\/or marked as \u201cSubmitted to VDH\u201d. A quick way to check whether all of the Checklist Items are marked as \u201cSubmitted to VDH\u201d is to view the CACFP Checklist Summary Page. To the right of the Sponsor and\/or Site Level sections are three columns: total items, submitted items, and approved items. In order to submit the application packet to the State agency, the number in the total item's column must equal the number in the submitted items column. If there is a discrepancy then it may require you to upload and\/or mark the document as \u201cSubmitted to VDH\u201d within the Checklist itself.<\/p>\n<p><strong>16. An item rolled over as approved from the previous fiscal year, however there are changes and I need to upload the most current version. Is it okay to do this in the Checklist?<\/strong><\/p>\n<p>Yes, to upload a document that has already rolled over as approved simply follow the steps for uploading a document by clicking the teal paperclip link to the right of the desired document.<\/p>\n<h3><strong>Application Packet Notes<\/strong><\/h3>\n<p><strong>17. What are the Application Packet Notes?<\/strong><\/p>\n<p><strong>\u00a0<\/strong>This section of the application packet is where the State agency communicates important information about the application packet for the organization to review. This information includes but is not limited to Return for Corrections Notes for the organization once the application packet has been reviewed by the SNP Specialist and approval or denial notification.<\/p>\n<h3><strong>Attachment List<\/strong><\/h3>\n<p><strong>18. How do I upload an item to the Attachment List?<\/strong><\/p>\n<p><strong>\u00a0<\/strong>The item must be saved and accessible on your computer. Then click the Details hyperlink to the left of the Attachment List on the Application Packet Dashboard. From there, click Add Attachment and follow the system\u2019s prompts.<\/p>\n<h3><strong>Site Application(s) and Provider Application(s)<\/strong><\/h3>\n<p><strong>19. All of my site applications rolled over as approved, do I need to do anything with them?<\/strong><\/p>\n<p>Yes, even if the site or provider application rolls over as approved, it is the responsibility of the sponsoring organization to review and update information within the application as necessary (this includes updating the child care license dates, enrollment totals, change in staff, meal times, meal contract periods, etc.).<\/p>\n<p>To revise an application that rolled forward as approved, click the Revise hyperlink to the left of the site from the Site List screen. Make edits as needed and submit for approval.<\/p>\n<p><strong>20.What does \u201cis this site unlicensed subsidy only\u201d mean?<\/strong><\/p>\n<p>Starting last year, VDH allowed unlicensed, unregistered centers and day care homes that receive VDSS subsidy to be eligible for participation in the Program under an existing nonprofit sponsoring organization. This option is for those types of centers\/providers added by nonprofit sponsoring organizations. For additional information on the requirements for subsidy sites, please refer to CACFP-049 under Download Forms.<\/p>\n<h2><strong>General<\/strong><\/h2>\n<p><strong>21. Why am I unable to \u201cSubmit for Approval\u201d?<\/strong><\/p>\n<p>This error is usually on a case-by-case basis. However, most of the time there is missing information from one of the application sections. Please ensure all areas of the application are checked green for completeness. If not, that section may be keeping the application from being submitted for approval.<\/p>\n<hr \/>\n<p><em>If you have any questions or concerns at any time please call the Helpdesk at <strong>(877) 618-7282<\/strong> or email\u00a0<strong><a href=\"mailto:CACFP@vdh.virginia.gov\">CACFP@vdh.virginia.gov<\/a><\/strong>.\u00a0<\/em><\/p>\n<\/div>\n<\/div><\/div><\/div><\/div><\/div>","protected":false},"excerpt":{"rendered":"<p>FY27 Annual Certification\u00a0 The FY27\u00a0Annual Certification will open for enrollment in CHAAMPS on\u202fAugust 10, 2026. Please stay tuned for coming email communication from the State agency with specific details and guidance.\u00a0 Prior to enrolling in your FY2027\u00a0Annual Certification please consider the following:\u00a0 For your application to smoothly roll over to the 26\u201327\u00a0Fiscal Year, your\u202fentire\u202fapplication must [&hellip;]<\/p>\n","protected":false},"author":657,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_lmt_disableupdate":"no","_lmt_disable":"","footnotes":""},"tags":[],"class_list":["post-561","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>FY27 Annual Certification - Child and Adult Care Food Program<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.vdh.virginia.gov\/child-and-adult-care-food-program\/annual-certification\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"FY27 Annual Certification - Child and Adult Care Food Program\" \/>\n<meta property=\"og:description\" content=\"FY27 Annual Certification\u00a0 The FY27\u00a0Annual Certification will open for enrollment in CHAAMPS on\u202fAugust 10, 2026. 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